Rollingwood Women’s Club EIN 83-0417750
Rollingwood Women’s Club By-Laws
This organization shall be known as the Rollingwood Women’s Club. We are a 501 c (3) organization as of 2005.
The purpose of this club shall be to promote the welfare of the residents of Rollingwood, to encourage the beautification of the city, and to work with the mayor and city council on projects benefiting the City of Rollingwood. These projects shall be determined by a quorum vote at a regularly scheduled meeting.
All adult female residents of Rollingwood and the adjacent areas bounded by Peak Road, Sugar Creek Drive, and Stratford Drive are eligible for membership.
The officers of this club shall be the President, Vice-President of Membership, Vice-President of Hospitality, Vice- President of Programs, Recording Secretary, and Treasurer. The Historian and Parliamentarian shall be appointed.
The Rollingwood Women’s Club shall meet the fourth Tuesday of each month September through May in the homes of members unless otherwise arranged.
No less than fifteen members present at a regularly scheduled meeting shall constitute a quorum. If a quorum is not available at a meeting, items requiring a vote must be presented at the next regularly scheduled meeting.
The President shall appoint a Nominating Committee of three members to serve for a year, one of which shall be the immediate Past President of the Rollingwood Women’s Club. This committee shall present a slate of officers for the next year at the April meeting. It shall also be their duty to fill a vacancy that occurs during the year of any of the officers other than that of the President, which should be filled by the Vice-President of Programs. Installation of new officers shall take place at the last regular meeting of the year.
The amount of per member dues for the coming year shall be voted upon at the April meeting. August 1 is the beginning of the fiscal year.
Amendments to these by-laws may be made by a quorum vote (no less than fifteen) of the members present and voting at a meeting. Proposed amendments must be presented in writing one meeting prior to the vote.
The following officers make up the Executive Committee- President, Vice President of Programs, Vice President of Membership, Vice President of Hospitality, Recording Secretary, Treasurer, Historian, Parliamentarian
Duties of the officers -
The President shall
Preside at all meetings of the club
Have basic knowledge of parliamentary law and the organization’s by-laws
Appoint such committees as are needed
Appoint a Historian and Parliamentarian
The Vice President of Programs shall
Preside in the absence of the President
Have primary responsibility for program planning
Arrange houses or other meeting locations
The Vice President of Membership shall
Preside in the absence of the President and the Vice-President of Programs
Serve as membership chairwoman
Contact new residents to introduce them to the RWC
Collect checks for membership dues and process to treasurer with deposit slip and total collected
The Vice Present of Hospitality shall
Preside in absence of the President, Vice-President of Programs, Vice-President of Membership
Serve as hostess chairwoman
Arrange meeting places for club events
Find co-hostesses for meetings as needed
The Recording Secretary shall
Keep the minutes of all regular club meetings
The Treasurer shall
Collect all funds, holding and disbursing at the direction of the President
Make no payment in excess of $200 without the approval of the President
Make no payments in excess of $200, but less than $500, without permission of the Executive Board
The Historian shall
Keep a permanent record of club events, including news stories and photographs.
The Parliamentarian shall
Act in an advisory capacity to the President regarding Roberts Rules of Order
All officers shall provide a brief written account of their activities for the year as a guide to their successors.
Amended October 28, 2014
