Rollingwood Women’s Club   EIN 83-0417750

Rollingwood Women’s Club By-Laws

This organization shall be known as the Rollingwood Women’s Club.  We are a 501 c (3) organization as of 2005.

The purpose of this club shall be to promote the welfare of the residents of Rollingwood, to encourage the beautification of the city, and to work with the mayor and city council on projects benefiting the City of Rollingwood.  These projects shall be determined by a quorum vote at a regularly scheduled meeting.

All adult female residents of Rollingwood and the adjacent areas bounded by Peak Road, Sugar Creek Drive, and Stratford Drive are eligible for membership.

The officers of this club shall be the President, Vice-President of Membership, Vice-President of Hospitality, Vice- President of Programs, Recording Secretary,  and Treasurer.  The Historian and Parliamentarian shall be appointed.

The Rollingwood Women’s Club shall meet the fourth Tuesday of each month September through May in the homes of members unless otherwise arranged.

No less than fifteen members present at a regularly scheduled meeting shall constitute a quorum. If a quorum is not available at a meeting, items requiring a vote must be presented at the next regularly scheduled meeting.

The President shall appoint a Nominating Committee of three members to serve for a year, one of which shall be the immediate Past President of the Rollingwood Women’s Club.  This committee shall present a slate of officers for the next year at the April meeting.  It shall also be their duty to fill a vacancy that occurs during the year of any of the officers other than that of the President, which should be filled by the Vice-President of Programs.  Installation of new officers shall take place at the last regular meeting of the year.

The amount of per member dues for the coming year shall be voted upon at the April meeting.  August 1 is the beginning of the fiscal year.

Amendments to these by-laws may be made by a quorum vote (no less than fifteen) of the members present and voting at a meeting.  Proposed amendments must be presented in writing one meeting prior to the vote.

The following officers make up the Executive Committee- President, Vice President of Programs, Vice President of Membership, Vice President of Hospitality, Recording Secretary, Treasurer, Historian, Parliamentarian

Duties of the officers -

The President shall 

Preside at all meetings of the club

Have basic knowledge of parliamentary law and the organization’s by-laws

Appoint such committees as are needed

Appoint a Historian and Parliamentarian

The Vice President of Programs shall

Preside in the absence of the President

Have primary responsibility for program planning

Arrange houses or other meeting locations

The Vice President of Membership shall

Preside in the absence of the President and the Vice-President of Programs

Serve as membership chairwoman

Contact new residents to introduce them to the RWC

Collect checks for membership dues and process to treasurer with deposit slip and total collected

The Vice Present of Hospitality shall

Preside in absence of the President, Vice-President of Programs, Vice-President of Membership

Serve as hostess chairwoman

Arrange meeting places for club events

Find co-hostesses for meetings as needed

The Recording Secretary shall

Keep the minutes of all regular club meetings

The Treasurer shall

Collect all funds, holding and disbursing at the direction of the President

Make no payment in excess of $200 without the approval of the President

Make no payments in excess of $200, but less than $500, without permission of the Executive Board

The Historian shall

Keep a permanent record of club events, including news stories and photographs.

The Parliamentarian shall

Act in an advisory capacity to the President regarding Roberts Rules of Order

All officers shall provide a brief written account of their activities for the year as a guide to their successors.

Amended October 28, 2014